Privacy Notice
Gateway Programme is operated by Linda Davies as a self-employed sole trader. For data protection purposes, Linda Davies trading as Gateway Programme is the Data Controller responsible for personal information processed in connection with Gateway Programme training and services.
Contact: info@gatewayprogramme.co.uk
Information we may collect
We aim to collect only information required to manage Gateway Facilitator Training and associated services.
- Name.
- Work email address and telephone number where provided.
- Organisation and professional role.
- Home or work postal address where required to send Gateway Facilitator Manuals or other training materials.
- Training enquiries and booking information.
- Attendance and completion records.
- Gateway facilitator certification records.
- Correspondence relating to training, certification or Gateway provision.
- Information required for invoicing and financial records.
We do not routinely require date of birth, ethnicity or disability for Gateway Facilitator Training.
Why we use information
- Respond to enquiries.
- Arrange and administer Gateway Facilitator Training.
- Send Gateway Facilitator Manuals and training materials.
- Communicate about training.
- Maintain training completion and certification records.
- Issue Gateway Programme facilitator certification.
- Provide facilitator support and access to Gateway resources.
- Administer payments and invoices.
- Maintain and improve Gateway training and resources.
- Meet legal, tax and regulatory requirements.
Lawful basis for processing
Depending on the circumstances, personal information may be processed because it is necessary to take steps at an individual's request before entering into a contract or to fulfil a contract; for Gateway Programme's legitimate interests in operating and administering its services; to comply with a legal obligation; or, where appropriate, with consent.
Sharing information
Gateway Programme does not sell personal information.
Information may be shared with service providers where necessary to operate the business, for example website, email, IT or accounting services, or where disclosure is required by law or there is a lawful safeguarding requirement.
Facilitator records
Gateway Programme may retain a basic record confirming that an individual completed Group or One-to-One Gateway Facilitator Training. This enables historical training and certification to be confirmed where necessary.
Postal addresses collected solely for sending training materials do not need to form part of the permanent facilitator record.
How long information is kept
Personal information will only be kept for as long as reasonably required for the purpose for which it was collected, or where it must be retained for legal, financial or regulatory reasons. Basic facilitator certification records may be retained for longer so that historical training and certification can be confirmed.
Keeping information secure
Reasonable technical and organisational measures are used to protect personal information against unauthorised access, loss, misuse or disclosure. No electronic communication or storage system can be guaranteed to be completely secure.
Data protection rights
Depending on the circumstances, individuals may have rights to access personal information, correct inaccurate information, request deletion in certain circumstances, restrict or object to certain uses, and withdraw consent where consent is the basis for processing.
Requests should be sent to: info@gatewayprogramme.co.uk
Individuals also have the right to raise concerns with the Information Commissioner's Office (ICO).